AUTOMATION FOR SCHOOLS
Families informed.Office without queues.
Schools, nurseries and education centres answer the same questions, chase permission slips and handle enrolment with paperwork. Vifer informs, collects signatures and organises enrolment from the phone.
Enrolment for next year
- 8Applications received
- 2Paperwork complete
- 1To the office
What the system did
- 16:38Secondary Year 1 · Paperwork complete
- 15:46Primary Year 1 · New application: 6 places filled
- 15:08Nursery, age 3 · New application: 9 places filled
Alert
Nursery: a family says they cannot make the welcome meeting and is offered another date.
Simulation with fictitious data
In this sector · Schools
What we build here
Families informed, enrolment in order and an administration office without queues.
AI agent
Administration office on WhatsApp
Answers hours, calendar, canteen and enrolment questions, and hands anything personal to the team.
What your business gains
Hours, canteen and enrolment answered with no queue at the school office.
24/7school office questions answered
Example application
Automation
Family notices
Circulars, outings and permission slips arrive and are signed from the phone.
What your business gains
Permission slips signed from the phone, no paper in the school bag.
21/25permission slips signed in the demo
Example application
Custom software
Online enrolment
Application, documents and enrolment status in one portal.
What your business gains
Enrolments with documents checked before they reach the school office.
1missing document detected
Example application
Dashboard
Enrolment and notices
Places per year, pending documents and signed permissions.
What your business gains
Places by year, pending documents and signatures at a glance.
94 %permission slips signed in the demo
Example application
The problem
The permission slip comes back unsigned in the school bag.
- 01
Repeated questions
Hours, canteen and calendar are asked about at the office every day.
- 02
Paper permission slips
They get lost, arrive late or unsigned.
- 03
Enrolment with queues
Documents in hand and deadlines piling up.
THE STAR PIECE
The permission slip comes back signed.Without a trip through the school bag.
The office sees which family has signed what, reminders go out on their own and anything stuck reaches a person.
What usually hurts in this sector
- Permission slips signed on time
- No chasing anyone with notes in school bags
- See at a glance which family is missing
Try it
Museum trip · permission due in 5 days
- Ortega family · Lucas, Year 3Permission slip and medical formUnsigned
- Pons family · Julia, Year 3Permission slip and medical formUnsigned
- Roca family · Pau, Year 3Permission slip and medical formUnsigned
Simulation with fictitious data
I want this in my business →Who sees what
What the family seesWhat the school sees
Colegio Montsant
- Instant answers.
- Circulars on the phone.
- Signing in one tap.
- Signed permission slips.
- Enrolments by status.
- Pending documents.
- Places per year.
- Questions for the office.
The pilot
Start with the permission slips.
The term's outings, the office's questions, one year group and one term.
When the pilot ends you have
- 01Running
The chosen process, live with your data and your tools.
- 02Measured
The before and after figures, counted with the same rules.
- 03Decided
Continue, adjust or stop, with the data in hand.
Questions
Everything you'd askbefore calling us.
Clear answers about what we do, how we work and how to partner with us.
On this page · 5 questions
01Does it replace the learning platform?
No. It handles the office and families; academic matters stay on your platform.
02What about minors' data?
Servers in the EU, role-based access and only the bare minimum.
03Does it work for a nursery?
Yes: daily notices, permission slips and enrolment, with the same method.
04What about families who do not use WhatsApp?
They can get the notice by email or on paper, and the office marks the signature by hand. Nobody is left out.
05What happens if a family does not sign in time?
Spaced-out reminders go out and, if there is still no reply, the class tutor is told so they can decide how to follow up.
What we build · 6 questions
01Do you only do automations and agents?
No. We build whatever tool your business needs: apps, customer portals, websites, internal platforms, dashboards, AI agents and automations. Often it's a mix.
02Do you make mobile apps or only websites?
Both. Usually it's a web app that works on the computer and installs on the phone. If your case needs a store app (App Store or Google Play), we plan it in the diagnosis.
03Can you improve what I already have?
Yes. We can connect, tidy up or extend what you already use instead of starting from scratch. First we look at what works and what doesn't.
04Do you work with my sector?
We work with any sector: clinics, retail, real estate, hospitality, logistics, industry, training, services... What changes is the process, and we learn it with you.
05Does it connect to my software?
In most cases, yes: calendar, email, WhatsApp Business, spreadsheets, CRM, management software or online shops. We check before promising anything.
06What if what I need isn't on the website?
That's normal. What you see are examples. Tell us the problem and we'll tell you whether and how we can build it.
How we work · 6 questions
01How does a project start?
With a diagnosis: you tell us your case, we look at your real process and propose where to start, with scope and timeline in writing.
02How long does it take?
It depends on the scope. We prefer to start with a small piece that works soon and grow from there. The exact timeline goes in the proposal.
03Will I see progress during the project?
Yes. We show you working versions from the first weeks so you give feedback on something real, not on documents.
04What do I need to bring?
Knowledge of your business: how you work today, what repeats and what slows you down. The technical part is ours.
05What if I change my mind halfway?
It happens and it's healthy. We talk it through, see how it affects timeline and scope, and put it in writing before changing anything.
06Do you test before delivering?
Yes. We test every piece with real cases from your business before putting it to work, and review it with you.
Budget and ownership · 5 questions
01How much does it cost?
It depends on what needs building. After the diagnosis we give you a fixed written proposal, before starting. No surprises.
02Are there monthly costs?
If the tool needs servers, licences or maintenance, you'll see it itemised in the proposal from day one.
03Who owns what you build?
It's agreed in the contract and we explain it from the start: what is yours, what uses third-party services and what happens to your data.
04What if one day I want to leave?
Your data is yours and can be exported. Exit terms are written into the contract.
05What happens after delivery?
We can continue with support and improvements. What it includes and how it works is agreed in the proposal.
Partner with Vifer · 5 questions
01Do you work with agencies and consultancies?
Yes. If your clients need custom technology, we can build it with you. We discuss it case by case.
02Do you work white-label?
It can be considered. Tell us the kind of project and the agreement you're looking for.
03Can I propose a joint project?
Yes. If you have a client, a network or a sector you know well and want to build something together, write to us.
04I'm a developer or designer, can I work with you?
Write to us with your work. We look for people who care about the details.
05I have a product idea, will you help me launch it?
We can help you turn it into a first product that works and can be shown. We start by understanding the idea and who it helps.
Individuals and founders · 4 questions
01Do you work with individuals?
Yes. If you have a personal project, an association, a club or a business idea, we can build it too.
02I know nothing about technology, is that a problem?
No. You tell us what you want to achieve in your own words and we turn it into a tool.
03Can you build a prototype to show?
Yes: a first version that works and can be tried, to show partners, customers or investors.
04And an app for my community or association?
Yes: bookings, notices, fees, sign-ups or a private space for members. We adapt it to how you're organised.
Nothing matches those words. Write to us and we'll answer.