AUTOMATION FOR TRAINING AND ACADEMIES
Fewer no-shows.Fewer loose messages.
Academies and training centres manage enrolments, class reminders and student follow-up across calendar, email and WhatsApp. Vifer brings them into one flow with a visible status.
Groups and seats
- 8Enrolments
- 2Payments confirmed
- 1To the office
What the system did
- 19:00Civil service exam · Saturday · Payment confirmed
- 18:00Advanced Excel · Thursday · New enrolment: 6 seats taken
- 17:15English B1 · Tuesday · New enrolment: 9 seats taken
Alert
English B1: two absences notified, the teacher knows before class.
Simulation with fictitious data
In this sector · Training and academies
What we build here
Enrolments, attendance and student follow-up with status.
AI agent
Course assistant
Answers questions about timetables, syllabus and enrolment, and prepares the registration.
What your business gains
An information desk that answers, guides and enrols.
< 1 minper enquiry
Example application
Automation
Attendance and drop-outs
Class reminder, confirmation and a freed place if someone is not coming.
What your business gains
Attendance, dropouts and family notices, with no paper.
100 %absences reported the same day
Example application
Custom software
Custom campus
Students, groups, materials and notices on your own platform.
What your business gains
Your own campus: materials, tasks, progress and certificates.
1campus with your brand
Example application
Dashboard
Occupancy per group
Places, attendance and drop-outs per course and term.
What your business gains
Occupancy, attendance and dropouts per group at a glance.
91 %average occupancy
Example application
The problem
An empty seat is decided days ahead.
When reminders and follow-up are manual:
- The student does not confirm attendance.
- Drop-outs are found out late.
- The team reads through chats to know who is coming.
- The seat is not offered in time.
- Real occupancy is hard to measure.
THE STAR PIECE
The place that frees updoesn't stay empty.
Drop-outs covered from the waiting list, paperless attendance and notices that reach students and families.
What usually hurts in this sector
- Fill every group
- Take the register in seconds
- Remind fees without awkwardness
Try it
English B1 · Tuesday 18:00 · 11 / 12
Waiting list: Iker, Lucía
October fees · 2 pending
Simulation with fictitious data
I want this in my business →Who sees what
What the student seesWhat the centre sees
Academia Delta
- A reminder with the session details.
- The option to confirm or notify.
- A channel for questions.
- Expected attendance per session.
- Confirmations and drop-outs.
- Available seats.
- Students with no reply.
- What needs attention.
The pilot
Start with one course or one group.
The pilot can be limited to: One course, one group or shift, one channel, one term and one owner.
We measure occupancy and admin work before expanding.
When the pilot ends you have
- 01Running
The chosen process, live with your data and your tools.
- 02Measured
The before and after figures, counted with the same rules.
- 03Decided
Continue, adjust or stop, with the data in hand.
Questions
Everything you'd askbefore calling us.
Clear answers about what we do, how we work and how to partner with us.
What we build · 6 questions
01Do you only do automations and agents?
No. We build whatever tool your business needs: apps, customer portals, websites, internal platforms, dashboards, AI agents and automations. Often it's a mix.
02Do you make mobile apps or only websites?
Both. Usually it's a web app that works on the computer and installs on the phone. If your case needs a store app (App Store or Google Play), we plan it in the diagnosis.
03Can you improve what I already have?
Yes. We can connect, tidy up or extend what you already use instead of starting from scratch. First we look at what works and what doesn't.
04Do you work with my sector?
We work with any sector: clinics, retail, real estate, hospitality, logistics, industry, training, services... What changes is the process, and we learn it with you.
05Does it connect to my software?
In most cases, yes: calendar, email, WhatsApp Business, spreadsheets, CRM, management software or online shops. We check before promising anything.
06What if what I need isn't on the website?
That's normal. What you see are examples. Tell us the problem and we'll tell you whether and how we can build it.
How we work · 6 questions
01How does a project start?
With a diagnosis: you tell us your case, we look at your real process and propose where to start, with scope and timeline in writing.
02How long does it take?
It depends on the scope. We prefer to start with a small piece that works soon and grow from there. The exact timeline goes in the proposal.
03Will I see progress during the project?
Yes. We show you working versions from the first weeks so you give feedback on something real, not on documents.
04What do I need to bring?
Knowledge of your business: how you work today, what repeats and what slows you down. The technical part is ours.
05What if I change my mind halfway?
It happens and it's healthy. We talk it through, see how it affects timeline and scope, and put it in writing before changing anything.
06Do you test before delivering?
Yes. We test every piece with real cases from your business before putting it to work, and review it with you.
Budget and ownership · 5 questions
01How much does it cost?
It depends on what needs building. After the diagnosis we give you a fixed written proposal, before starting. No surprises.
02Are there monthly costs?
If the tool needs servers, licences or maintenance, you'll see it itemised in the proposal from day one.
03Who owns what you build?
It's agreed in the contract and we explain it from the start: what is yours, what uses third-party services and what happens to your data.
04What if one day I want to leave?
Your data is yours and can be exported. Exit terms are written into the contract.
05What happens after delivery?
We can continue with support and improvements. What it includes and how it works is agreed in the proposal.
Partner with Vifer · 5 questions
01Do you work with agencies and consultancies?
Yes. If your clients need custom technology, we can build it with you. We discuss it case by case.
02Do you work white-label?
It can be considered. Tell us the kind of project and the agreement you're looking for.
03Can I propose a joint project?
Yes. If you have a client, a network or a sector you know well and want to build something together, write to us.
04I'm a developer or designer, can I work with you?
Write to us with your work. We look for people who care about the details.
05I have a product idea, will you help me launch it?
We can help you turn it into a first product that works and can be shown. We start by understanding the idea and who it helps.
Individuals and founders · 4 questions
01Do you work with individuals?
Yes. If you have a personal project, an association, a club or a business idea, we can build it too.
02I know nothing about technology, is that a problem?
No. You tell us what you want to achieve in your own words and we turn it into a tool.
03Can you build a prototype to show?
Yes: a first version that works and can be tried, to show partners, customers or investors.
04And an app for my community or association?
Yes: bookings, notices, fees, sign-ups or a private space for members. We adapt it to how you're organised.
Nothing matches those words. Write to us and we'll answer.